Site Clerk

Site Clerk / Site Administrator

Location: Dublin 13

Salary: €35,000–€45,000 (DOE)

Contract: Permanent

The role

Were hiring a Site Clerk to run the admin side of a live construction site. Youll be the person who keeps the paper trail straight: site diary, drawings, timesheets, deliveries, plant hire, safety files. If its not built or poured, it probably comes through you first.

On bigger jobs this work usually gets split between a document controller and a timekeeper. On this site, youll be doing both, and theres room to pick up junior QS support as you go.

What youll be doing

Records and documentation

• Keeping the site diary up to date daily — weather, labour numbers, plant on site, visitors, delays, and anything significant. This is the record that gets pulled in delay and EOT claims, so it needs to be accurate and consistent.
• Managing drawing revisions — logging updates, distributing current versions, archiving anything superseded.
• Filing delivery dockets and GRNs, and matching them against orders and invoices.

Labour and time administration

• Recording timesheets for direct and agency labour for payroll.
• Maintaining the site induction register, and keeping Safe Pass, CSCS, and Manual Handling certs on file.
• Signing subcontractors and agency workers in and out, and tracking headcount for the daily allocation sheet.

Materials and plant

• Checking deliveries against dockets and flagging shortages or damage.
• Keeping the plant register current — hire records, GA1/GA2 inspection certs, on/off-hire dates — so were not paying for idle kit.

Compliance and safety admin

• Keeping the safety file in order — toolbox talk records, inspection sheets, F502s/AF2s where relevant.
• Supporting RCT and subcontractor documentation (tax clearance, insurance certs).
• Supporting BCAR record-keeping where it applies to the job.

General site office

• Answering the site phone and handling correspondence.
• Ordering consumables and PPE.
• Preparing labour returns and cost allocation sheets for the site manager and QS.

What were looking for

• Previous experience in a site clerk, document control, or timekeeper role on a construction site.
• Comfortable with paperwork under pressure — this role matters most when things go wrong (delays, disputes, safety incidents), so accuracy and consistency count.
• Organised, methodical, and able to work independently without much hand-holding.
• Familiarity with plant hire administration and subcontractor documentation is a strong plus.

Why this one

Youll be the single point of contact for site records rather than one cog in a document control team, which means more responsibility, more visibility with the site manager and QS, and a real route into junior QS work if thats the direction you want to go.

If you are interested in this job and would like more information apply directly or email colm@buildstaff.ie

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